Before you can begin entering invoices, you must configure at least one vendor. More Info: Complete definitions of all fields in the Vendor file can be found in APS Help. If this option is selected, a single invoice will print on a single check. The One Check Per Invoice check box determines whether or not multiple invoices can be printed on the same check for the same vendor. Typically only a single miscellaneous vendor is defined. This helps to keep the number of vendors in the vendor file at a manageable level. The Miscellaneous Vendor field is used to designate a vendor or multiple vendors as a "miscellaneous" vendor to be used for one-time vendor records. The Due Days field is used to enter the number of days you have to pay an invoice. The Grace Period allows you to enter a number of days beyond the Discount Date that you want to take a discount. The Disc Days field is used to enter the number of days the vendor allows a discount to be taken for early payment. It is also used to print reports in alphabetical order Info The 1099 Info drop-down box determines whether or not a 1099-MISC form will print for this vendor and the box in which information will print on the 1099-MISC formħ Discount % Disc Days Grace Period Due Days Miscellaneous Vendor One Check Per Invoice The Discount % is used to enter a discount of up to 99.99% granted by vendors for early payment. The Name Search field allows you to run searches by vendor name rather than vendor number. Vendor Name Search The Vendor field is used to store a unique identifying number for each vendor. Those fields that require additional explanation are listed below. Figure 2, Vendor Information Many of the fields in the Vendor file are self-explanatory. The Vendor file is used to add, change, and delete vendor information from the Accounts Payable Software. Examples of vendors include the county Clerk of Court or your local office supply company. Figure 1, Bank Account window More Info: For more information on configuring Bank Accounts, see the APS Help or the Administrator GuideĦ Vendors Menu: Task Folders: File Open Vendor Vendor Vendor Vendors are business entities or individuals to whom checks will be paid. This window is also used to configure General Ledger account integration and which Tabs3 Accounts Payable-compatible Nelco check layout to use. The Bank Account window is used to configure these accounts. You also have the ability to enter information for checks that were written manuallyĥ Bank Accounts Menu: Task Folders: File Open Miscellaneous Setup Bank Accounts Checks are paid from one of up to 99 different bank accounts. Invoice transactions can be entered as recurring transactions, which saves you from having to reenter the same payable information each month. The system will generate checks for up to 99 different bank accounts and information for IRS Form 1099 for year-end processing. All guides are available on our Web site at: /support/docs.html Introduction Tabs3 Accounts Payable Software (APS) is a comprehensive system designed for use by professional firms. Additional guides for separate software features are also available. The Administrator Guide includes instructions on initial setup and configuration of the Accounts Payable software, including setting up Customization settings, Bank Accounts, and check printers. Rapid Mode 9 Verification Lists 9 Printing Checks 10 Printing from the Invoice/Manual Checks Program 10 Printing from the Print Checks Program 10 Posting Checks 12 Voiding Checks 13 Void/Reprint Unposted Checks 13 Void Posted Checks 14 Additional Resources 15 Help 15 Knowledge Base 15 Sample Reports 15 - i -Ĥ Purpose of Guide Accounts Payable Guide This Accounts Payable Guide covers the process of data entry and basic utilities in the Tabs3 Accounts Payable Software, including creating vendors, entering invoices and manual checks, printing checks, and posting checks. Version 17 (January 06, 2015)ģ Table of Contents Accounts Payable Guide Purpose of Guide 1 Introduction 1 Bank Accounts 2 Vendors 3 Invoices & Manual Checks 5 Invoice vs. 2 Tabs3 Accounts Payable Guide Copyright Software Technology, Inc Cushman Drive Lincoln, NE (402) Tabs3, PracticeMaster, and the "pinwheel" symbol ( ) are registered trademarks of Software Technology, Inc.
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